How to Manage Your School Guests Effectively

How to Manage Your School Guests Effectively
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Guest management systems have become an integral part of school management systems in curbing violence and enhancing the safety of students.

Before enrolling a student into any school, a parent’s major concern is the safety of their child while in school. For this reason, most schools resort to ways such as barriers and screening at entry points, anti-bullying campaigns, and community awareness programs that help to promote safety.

But then again, the outdated methods used in screening visitors cannot help to prepare for the unexpected. Unfortunately, most schools still use the flawed–old paper records at the entry points.

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Well, in just about any other industry, modern methods are (almost) always more effective and in this age and day, the traditional methods are by far overtaken by events. Read on for some tips on how to manage your school guests effectively. 

Invest In a Guest Management System

A guest management system helps to track movement at all the major entry points in your school. It’s a system that keeps records of both entry and exit details, including names, addresses, telephone numbers, and reasons for visiting.

Some of the major benefits of investing in a visitor management system include the fact that they enhance the safety of the students and the employees working in the school,

It also improves productivity, and enhances accountability as it helps in keeping records of people entering and leaving the school for future reference. It is definitely a must-have for schools, especially in this age where anyone can be the bad guy.

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Factors to Consider When Investing In a Guest Management System

When Investing In a Guest Management System

Whether it’s a student, a teacher, or a worker, it’s imperative to ensure that these persons are identified before entering or leaving the school, hence the need to have a guest management solution.

Paper-based solutions have their own sets of limitations and will not be effective for your school in preparing for the unexpected.

This having been said, you need to find a solution that will not only help to manage your security concerns but will also help to improve your operations. Here are things you need to consider before investing in a guest management system.

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1. Simple to Set Up

Managing your visitors should not be a complicated undertaking. It’s very important to find a solution that is simple to set up, run, and manage. In addition to this, you also need to find a solution that can easily be customized to suit your needs.

2. Storage

When looking for the best caller management solution, you also want to ensure that it has the capacity to hold large volumes of data.

Modern solutions come with cloud-based storage as one of the main features, meaning you can access data and keep track of check-ins and check-outs from any given location at will. 

3. Integration

Most schools utilize a variety of software for different needs and functions. When looking for a guest management system, it’s imperative to find a system that integrates with your other systems. It should, therefore, contain a standardized API design to enable a smooth integration.

Additionally, schools with students and staff from different nationalities may need a system that supports multiple language set-ups. This will make it easier for parents or visitors of different nationalities to sign in and sign out with ease.

From above, it goes without saying, that the best way to effectively manage your school guests is to invest in a caller management system.

All the same, finding one that is cost-effective and holistic enough to run will help to reduce security threats as well as help to solve safety issues in your school without much frustration.

It’s one of the most important decisions – one which will highly likely get approval from parents, faculty, and all the stakeholders.

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Paschal Okafor is NaijaTechGuide Team Lead. The article How to Manage Your School Guests Effectively was written by Abu Obaida. The article was last modified: March 15th, 2021

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