No matter what kind of office you are, nearly all can benefit from some extra tools that will improve productivity. Running a business can be challenging and so it is important that you stay ahead of the game with the latest productivity tools as this is what will ensure your business is running as efficiently as possible and that you are beating out your competition. Technology has allowed businesses to massively improve their productivity and this, in turn, means bigger profits for the business.
In this article, we are taking you through some of the top tools that you can use to improve your office productivity and ensure your business is being the most successful that it can be.
Carry on reading to find out more!
Project Management Tools
One of the most important things to do in any business is to ensure that it is running as smoothly as possible is to ensure that it is being effectively managed and that projects are being completed to deadline and are to a high-quality.
What’s great now is that there are so many fantastic tools out there that you can use to manage your projects better. In the majority of offices across the globe now, it is some form of Kanban boards that are used to help effectively manage staff and projects.
The Kanban method is designed to help businesses streamline their workflow and it provides a visual board for staff to look at and better optimise how they are working.
Physical Kanban boards used to be the done thing since Toyota introduced them back in the 1940s, however, nowadays, it is digital Kanban boards that are most popular as they are easier to access and can be updated in real time.
Using a tool such as this can help you to reduce project costs and how much effort is involved to complete it. As we previously mentioned, using a Kanban board also means that staff collaborate in real time and this means less time wasted communicating and more time being committed to a project.
There are also tools out there that will allow you to track the time and the cost of every project will help to ensure that you are on track and are pricing out your work correctly. This will also show you areas in which you may need to add more resources if they are slowing down the process of getting the projected completed as quickly as possible.
Email Management Tool
Emails are a huge part of nearly every office and, for many people, much of their day will be spent receiving and sending emails. With a good email management tool, you will be able to organise important conversations better using tags and means you won’t forget to follow up on those very important emails!
To Do Lists
While the old to do lists were always on pen and paper, this is no longer the case and lists can be made digitally. There are many different apps out there that will help you to create to do lists and also keep track of your activities.
Additionally, these types of apps will also allow you to set reminders for things such as meetings and this can be synched across to your other devices. An app such as Evernote allows you to create your own personal diary and you can save important notes in Google Drive to then share out across with other members of staff.
File Sharing Tools
If you have to share document with customers or other businesses, it is important that you can seamlessly do this. Google Drive and Dropbox are some of the most popular tools to dot this with and they are a fantastic way to store any business documents that you also need to share with other people.
You may not think that copywriting tools apply to your office, however, copywriting tools are actually essential for most businesses.
If your business creates unique content to market products or services, then you will need to make sure you are using the right copywriting tools to ensure that the content really is unique and is grammatically correct.
Another tool that will help to improve office productivity is CRM tools such as Microsoft Dynamics or SalesForce.
CRM stands for customer relationship management and these tools will help you to keep track and maintain customer information and you will also be able to track the sales process.
If you have a lot of customers to manage, it is also a good idea to try and integrate some Helpdesk management tools as these will allow you to quickly handle customer queries and complaints.